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WHAT IS ISES?


The International Student Energy Summit is a global, multi-disciplinary forum that focuses on the future of energy from a student perspective. The inaugural ISES event was held in Calgary, Canada in 2009 and the second ISES event was held in Vancouver, Canada in 2011. ISES 2013 will be held in Trondheim, Norway.

 

WHO CAN APPLY FOR ISES 2013?


The International Student Energy Summit is for students at any level (undergraduate, masters, PHD) and of any background of study from any country around the world.

 

HOW MANY DELEGATES WILL ATTEND THE EVENT?


The target is that ISES 2013 will bring together a delegate base of 500 international, multidisciplinary post-secondary students, from 50 different countries.

 

HOW DO I REGISTER?


To register for ISES, go to the Attend page and choose of one two options, full registration or pre- registration. Pre-registration will hold your spot until April 1, 2013 and is free. Full-registration requires a fee to be paid, but guarantees your spot.

 

HOW CAN I GET ISES UPDATES?


Simply go to Contact Us page and sign up for our newsletter to receive updates on the event and on Student Energy’s other programs.

 

WHERE CAN I FIND INFORMATION ABOUT TRONDHEIM?


Visit www.trondheim.com/engelsk for information about what kind of culture and sights the hosting city of ISES 2013 has to offer.


 

 

LIST OF CONTENT

 

TRAVEL

 

HOW DO I GET TO TRONDHEIM?

The easiest and quickest way to get to Trondheim is by airplane. Trondheim Airport Værnes (TRD) is located only 30 km outside the city centre. Frequent air shuttles run all day to and from the airport.

Trondheim Airport has frequent direct flights from international airports as: Amsterdam, Barcelona, Berlin, Frankfurt, Gdansk, Helsinki, Copenhagen, London, Nice, Reykjavik, Riga, and Stockholm

Airlines that provide these direct flights are:

 In search for the cheapest plane ticket to Trondheim, these web sites can be useful:

 

WHAT AIRPORTS ARE RECOMMENDED I USE IN NORWAY?

Your final destination airport is Trondheim Airport Værnes. Norway’s main airport is Oslo Airport Gardermoen (OSL, Oslo Lufthavn Gardermoen) and some of you may have to arrive at this airport if you don’t find a direct flight to Trondheim Airport. There are buses and trains from Oslo Airport (more information about this on the paragraph “How can I get from Oslo Airport Gardermoen to Trondheim?”). If you arrive at other Norwegian airports than Oslo Airport or Trondheim Airport, it is your own responsibility to get to Trondheim. Therefore, we recommend that you either take a direct flight to Trondheim Airport or to Oslo Airport Gardermoen.

Note: Oslo Airport Gardermoen (OSL), Oslo Airport Torp (TRF) and Oslo Airport Rygge (RYG) are three different airports, and that we only arrange transport from OSL.

 

HOW CAN I GET FROM OSLO AIRPORT GARDERMOEN TO TRONDHEIM?

  • Air: Cheap tickets for domestic flights in Norway: SAS (http://www.flysas.com) or Norwegian (http://www.norwegian.com). Book a ticket to Værnes Airport, Trondheim.
  • Train: A good alternative is to travel by train from Oslo Airport Gardemoen to Trondheim. Norway’s national rail company is NSB. Ticket information in English can be found here: http://www.nsb.no/?lang=en_US. Train tickets can also be purchased at the airport. Remember to show your student ID card and ask for a discount. 
    Note: The train ride takes 6 to 8 hours depending on which train you take. You are expected to be in Trondheim before the Opening Ceremony at 8pm. Some trains may be connected with free Internet, and if you pay an extra fee you can get electricity, coffee and newspapers.
  • Bus: There are buses leaving from Gardermoen to Trondheim, but the train departs more frequently. If you decide to travel by bus, the best choice is “Lavprisekspressen” (http://www.lavprisekspressen.no). Booking must be done at least 2 hours before departure. The bus leaves at 11:40 (11:40 am) or 23:40 (11:40 pm) from Oslo Airport. The bus ride will take approximately 8 hours. Most buses will have free wifi. Note that if you take the bus at 11:40am on June 12 you will not be in Trondheim in time for the opening ceremony.

 

CAN I GET A TRAVEL SUBSIDY FROM ISES?

The ISES 2013 team works hard to secure sponsorship to subsidize the travel costs of students however this funding is still being arranged.  If all goes as planned, funding will be available closer to conference date and some of our delegate fee bursary winners (deadline for Delegate Fee Bursary application is April 1) will also get travel subsidies. We encourage you to apply for travel subsidization from other sources in the meantime; the ISES team has compiled a “Fund Your Experience” package to help students fundraise.  Information on student funding can be found at: http://www.ises2013.com/funding

Note: Do not purchase your plane ticket before you have been granted a visa.

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ARRIVAL AND DEPARTURE  

 

WHEN SHOULD I ARRIVE TRONDHEIM?

ISES starts with an opening ceremony at 19:00 (7pm) on June 12. You are therefore expected to arrive in advance of this time.

 

WHEN SHOULD I ARRIVE IF I FLY TO OSLO (OSL) AND USE OTHER TRANSPORTATION HERE FROM?

If you are planning to get from Oslo to Trondheim by bus or train you must keep in mind that it takes 6 to 8 hours. We recommend that you catch a bus/train before 9am on June 12.

 

WHEN SHOULD I LEAVE ON THE 15TH OF JUNE?

The last plenary session on June 15 ends at 16:30 (4:30pm). If you are planning on leaving from Trondheim by plane you should book a ticket in the evening at least two hours after the close of ISES. There are also buses (http://www.lavprisekspressen.no) and trains (http://www.nsb.no/?lang=en_US) leaving Trondheim this evening.   

Note: If you are a bursary winner and have a free pass, you are obliged to attend the whole conference (Arrive no later than 6pm on June 12 and depart no earlier than 4:30pm June 15).

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IMPORTANT TRAVEL DOCUMENTS

   

WHAT DOCUMENTS SHOULD I HAVE WITH ME WHEN I TRAVEL TO AND FROM NORWAY?

In order to enter Norway, you need the following: a passport that’s valid 90 days beyond your arrival to Norway, travel documents, a visa and the invitation letter from ISES. You must have valid travel insurance, health insurance, and some sort of student identification. It is essential that you contact a Norwegian embassy for information regarding international health certificates. Travelers from specific countries are required to show proof of vaccinations.

  • Valid Passport
  • Travel documents (arrival and departure)
  • Visa
  • Letter of invitation
  • Valid travel insurance
  • Health insurance

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VISA

 

WHERE DO I APPLY FOR A VISA?

You have to complete an application form and submit it online or in person at a Norwegian embassy or consulate. You can find the application form: http://www.udi.no/Norwegian-Directorate-of-Immigration/Oversiktsider/Application-forms/Application-forms-for-visa/

 

WHEN DO I HAVE TO APPLY FOR A VISA?

We recommend that you apply for a visa as soon as possible. The process can be slow, and you should apply if you are considering attending ISES in Trondheim. If you do not have a visa close to the event, you will lose your spot.

 

WHAT MUST BE ATTACHED TO MY VISA APPLICATION?

  •  A passport photo that fulfills the specific requirements
  • Copy of all used pages in your passport
  • The official invitation letter from International Student Energy Summit
  • Valid travel and medical insurance - minimum coverage of 30 000€ (EURO)
  • Translation of your application/ documents to Norwegian or English if your information is in another language.
  • Case-process fee. You must pay a case-processing fee for your application. Some embassies have exemptions for students.

 

HOW DO I GET AN INVITATION LETTER FROM ISES?

To get your invitation letter, please to send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. marked “Visa invitation letter – (Your name)” containing the following two documents:

  • A photocopy of your passport
  • Proof of enrollment at an academic institution

Note: This letter does not guarantee you a bursary; it is an open invitation letter to help you with your visa application process.

 

WHAT TYPE OF VISA SHOULD I APPLY FOR?

If you need to apply for a visa (see list of countries that must apply below) you must apply for a visitor visa.  More information about this type of visa is available here: http://www.udi.no/Norwegian-Directorate-of-Immigration/Central-topics/Visa/What-type-of-visa-should-I-apply-for/ - visitorN

 

WHO DOES NOT NEED A VISA?

Members of the Schengen countries can stay in Norway for 90 days without applying for a visa.  Exemption to the visa requirement also applies to nationals of countries that have visa exemption agreements with Norway. Nationals from countries with exemption agreements can stay in Norway for up to 90 days. Norway has visa exemption agreements with the following countries:

 

A: Andorra, Albania (holders of biometric passports), Antigua and Barbuda, Argentina, Australia, Austria

B: Bahamas, Barbados, Belgium, Bermuda (BDTC passport), Bosnia and Herzegovina (holders of biometric passports), Brazil, Brunei, Bulgaria

C: Canada, Chile, Costa Rica, Croatia, Cyprus, the Czech Republic

D: Denmark

E: El Salvador, Estonia

F: Finland, France

G: Germany, Greece, Guatemala

H: Honduras, Hong Kong (SAR passports and BNO passports), Hungary

I: Iceland, Ireland, Israel, Italy

J: Japan

K: Republic of Korea

L: Latvia, Liechtenstein, Lithuania, Luxembourg

M: Macau (SAR passport), Macedonia (holders of biometric passports), Malaysia, Malta, Mauritius, Mexico, Monaco, Montenegro (holders of biometric passports) 

N: The Netherlands, New Zealand, Nicaragua

P: Panama, Paraguay, Poland, Portugal

R: Romania 

S: San Marino, Serbia (holders of biometric passports), the Seychelles, Singapore, Slovakia, Slovenia, Spain, St. Kitts and Nevis, Sweden, Switzerland

T: Taiwan (holders of Taiwanese passports that contain an ID card number),

U: The UK, Uruguay, USA

V: The Vatican City State, Venezuela

 

 

WHO NEEDS A VISA?

Countries that need to apply for a visa are as follows:

A: Afghanistan, Algeria, Angola, Armenia, Azerbaijan

B: Bahrain, Bangladesh, Belarus, Belize, Benin, Bhutan, Bolivia, Botswana, Burkina Faso, Burma,   Burundi

C: Cambodia, Cameroon, Central African Republic, Chad, China, Colombia, Comoros, Congo, The democratic republic of Congo, Côte d'Ivoire, Cuba

D: Dominican Republic, Dominica

E: Ecuador, Egypt, Eritrea, Ethiopia

F: Fiji

G: Gabon, Gambia, Georgia, Ghana, Grenada, Guinea, Guinea-Bissau, Guyana

H: Haiti

I: India, Indonesia, Iraq, Iran

J: Jamaica, Jordan

K: Kosovo, Kazakhstan, Kenya, Kyrgyzstan, Kiribati, Kuwait

L: Laos, Lesotho, Lebanon, Liberia, Libya

M: Madagascar, Malawi, the Maldives, Mali, Morocco, Moldova, Mongolia, Mozambique

N: Namibia, Nauru, Nepal, Niger, Nigeria, Niue, North Korea, Northern Ireland

O: Oman

P: Pakistan, Palau, Palestine, Papua New Guinea, Philippines, Peru

Q: Qatar

R: Rwanda, Russia

S: Saint Lucia, Saint Vincent and the Grenadines, Samoa, São Tome and Principe, Saudi Arabia, Senegal, Solomon Islands, Somalia, Sierra Leone, South Africa, South Sudan, Sri Lanka, Sudan, Suriname, Swaziland, Syria

T: Tajikistan, Tanzania, Thailand, Togo, Tonga, Trinidad and Tobago Tunisia, Turkey, Tuvalu

U: Uganda, Ukraine, United Arab Emirates, Uzbekistan

V: Vanuatu, Vietnam

W: Western Sahara

Y: Yemen

Z: Zambia, Zimbabwe  

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REGISTRATION

 

WHAT IS THE DEADLINE TO REGISTER FOR ISES?

There is currently no deadline for registration but it will likely be closed in mid-May (when the event sells out).  Students are encouraged to register early to begin the process of visa application, travel arrangements, etc.

 

WHAT IS THE DEADLINE TO SUBMIT A BURSARY APPLICATION?

The deadline is April 1.

 

WHEN WILL MY BURSARY APPLICATION BE REVIEWED?

We want to read all of your applications before we make our final decision, so you will be informed after the 1st of April whether you are a bursary winner or not.

 

WHEN WILL I GET MY LETTER OF INVITATION?

  • If you are applying for a bursary: 

You will get your letter of invitation if the ISES team picks you as a bursary winner.  When you are informed of your bursary status, you will receive a request for a copy of your passport and proof of enrollment in an academic institution.  As soon as you send back that documentation the ISES team will issue an invitation letter. 

  • If you register and pay without bursary: 

When we receive confirmation of your registration through our system we will send you an email requesting a copy of your passport and proof of enrollment.  As soon as you send back that documentation the ISES team will issue an invitation letter.

    Note: you do not need to wait to register or for a bursary to begin the visa application process.  You can request an invitation letter at any time by pre-registering for the event, and sending a copy of your passport and proof of enrollment to This email address is being protected from spambots. You need JavaScript enabled to view it. with the subject line: “Visa invitation letter – (Your name)”

 

WHAT IF I HAVE PRE-REGISTRED?

If you have pre-registered, we encourage you to apply for a bursary or try to get funding from your university, summer job employment, or other sources. You can buy your pass for the conference on the homepage. Pre-registered delegates will have their spot held until April 1, 2013.

 

HOW LONG DOES THE EARLY BIRD RATE LAST?

The Early Bird Rate (1500 NOK/ approx. $250 USD) will be available until April 1. After April 1, the price will be 2500 NOK (approx. $420 USD). 

 

WHAT IS INCLUDED IN THE CONFERENCE PASS?

  • Three nights accommodation (12-15 June)
  • Access to all plenary panels, breakout sessions and keynotes
  • Unique networking opportunities
  • Breakfast, lunch and dinner
  • One opening reception dinner and one gala dinner
  • Social events during the evenings

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ACCOMMODATION

 

WHERE ARE DELEGATES OF ISES 2013 STAYING?

You will be staying at the Radisson Blu Royal Garden Hotel or the Clarion Collection Hotel Bakeriet in the center of Trondheim. The two hotels are located right across the street from one another. An ideal location both with respect to the university campus and the city center.

 

 

 

WHAT WILL THE SLEEPING ARRANGEMENTS BE LIKE?

You will be sharing your hotel room with one or two other delegates, separated by gender.

 

WILL THERE BE WIRELESS INTERNET AVAILABLE AT THE HOTEL?

All the rooms come with free high-speed, wireless internet access.

 

IS THE HOTEL LOCATED FAR AWAY FROM THE CENTER OF TOWN?

The hotel is only a short walk from the center of town, the ancient Nidaros Cathedral and the city's old town.

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FOOD AND BEVERAGE

 

WHAT MEALS ARE COVERED IN THE CONFERENCE PASS?

During the event, breakfast, lunch and dinner is included from the 12th to the 14th of June. On the 15th breakfast and lunch is included. 

 

WHAT ABOUT ALLERGIES AND FOOD PREFERENCES?

If you have allergies, restrictions due to religious beliefs etc, alternatives will be offered. This has to be specified on beforehand, and you are encouraged to fill in information regarding this in the registration form.

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SPENDING MONEY

 

HOW MUCH POCKET MONEY DO I NEED?

Breakfast, lunch and dinner on all three days of the event are included in your conference pass, in addition to one opening reception dinner and one gala dinner. In order to help you figure out how much pocket money you will need, we have listed the prices of some common products you are likely to buy while in Norway. Please remark that some prices may vary depending on where you purchase the item.   

Postcards: $2-$3, pen/notebook: $3/$4, soda: $2, coffee/tea: $4, snacks: $2-$5.50, baguettes: $7-$9, 0.5 L beer on a pub: $12, cigarettes: $15.5

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GENERAL

 

CLOTHING AND WEATHER

The weather in Trondheim is always subject to change. During the summer the weather is generally warm and appealing, although at times it can be a little wet and cold. Average temperatures in June is 16 °C / 63°F, but when the sun is out temperatures can rise up to 25 °C / 77 °F or we can have bad luck and experience temperatures as low as 9°C / 48°F. In other words, pack for everything. In Norway people dress very casually even in professional situations, but we expect people to dress smart and be well groomed.

 

WHAT SHOULD I BRING?

A rough guideline: A jacket that can take both wind and rain will probably come in handy. Scarf. A warm sweater. Long trousers/jeans. Shorts and t-shirts. Formal wear for the gala dinner and also something nice to wear the other nights. Warm socks can also be nice in case of cold weather. You will need something business casual for the conference and a suit/dress for the gala dinner.

 

TIME

Norway is +1 hour GMT. In June daylight saving time (DST) gives us the opportunity to enjoy sunny summer evenings by moving our clocks an hour forward in the spring.

 

MONEY

In Norway the currency is Norske kroner (NOK), and all cash payment will be in NOK. Exchange of currency will probably be easiest at the airport when you arrive, but the banks are also open Mon - Fri from 09.00 to 15.00. Major credit cards like Visa and MasterCard are widely accepted as payment, and there are many ATMs open 24/7 for cash withdrawal. Most of the ATMs also accept cards like Euro card, American Express and Diners Club as well as Visa and MasterCard. The easiest and probably cheapest way to get money is from the ATM as opposed to exchange currencies, but if you have to, the Euro, US dollars and British pounds are the easiest to exchange. Note that most stores, centers and public offices are closed on Sundays.

You can look up the currency conversion from NOK to your own currency at: http://www.xe.com

Norway is considered a very expensive country. ISES recommends all delegates buy necessities for your trip in your own country such as toiletries and stationery. The website below lists the average prices in NOK and you can compare it to your hometown. It could be a useful tool to create a budget for pocket money and possible further travels:

http://www.numbeo.com/cost-of-living/city_result.jsp?country=Norway&city=Trondheim

 

SAFETY IN NORWAY

Norway is a very safe country. You might want to watch your cell phone or wallet if you are in a crowded bus or nightclub, but pick pocketing is not widespread. More often than not it is likely that people will try to return your wallet if they find it on the street. Most violence is related to alcohol and late nights during the weekend. But if you don’t bother people there is no reason to think that they will bother you. Walking alone at night is considered safe, but it is recommended to have someone to walk with.

 

VACCINES

In general, no special immunizations or medications are necessary for travel to Norway, although it is recommended that routine shots are up to date and that you are vaccinated against hepatitis B as a health precaution. Delegates from specific countries are required to show proof of vaccinations to enter Norway. Check with the Norwegian Embassy at your country to find out if you need this.

 

RELIGION

Norway is traditionally considered a Christian country, although it is no longer the official religion. Norwegians are considered open to all religions. On campus, where the conference will take place, there is a meditation and prayer room available and most hotels offer rooms for religious practice.

 

CULTURE

  • Polite and informal are words that describe how Norwegians interact. We greet each other with a smile and a firm handshake, and often introduce ourselves by first name only.
  • Norwegians like to be on time, and it is considered rude to be more than 5-10 minutes late for an appointment without giving notice.
  • Women and men are of equal status in Norway and must be accorded equal rights in all areas of society.
  • When it comes to smoking and alcohol, one needs to be 18 years old to purchase cigarettes or beer/wine and 20 to purchase liquor. Smoking is not allowed inside and drinking in public is prohibited. The fine for drinking in public is large so and will not be covered by ISES, so please do not drink in the streets/parks. At restaurants there are designated areas where one can sit and eat/drink outside.
  • All forms of narcotics are illegal in Norway. The use, purchase and smuggling of these are taken very seriously.

 

ELECTRICITY

220 volts AC (50 Hz) is the Norwegian standard.

 

I STILL HAVE MORE QUESTIONS, WHO DO I CONTACT WITH FURTHER QUESTIONS?


Email This email address is being protected from spambots. You need JavaScript enabled to view it. with any questions about ISES 2013.

 

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